Can I add an ESA permit fee as a line item on an electrical invoice?

Yes. Add a line item called ESA Permit Fee and enter the permit cost. Ontario electricians are required to pull an ESA permit for most residential electrical work. Having it clearly itemized on your invoice shows the homeowner exactly what they are paying for and protects you if the inspection record ever comes up.

How do I invoice a 200-amp panel upgrade with labour and materials separated?

Add one line for the panel itself at your supply price, a second line for the main disconnect or meter base if replaced, then lines for any conduit, wire, breakers, and hardware. Add your labour separately as hours worked at your rate. The invoice calculates the subtotal and applies your tax rate on everything together.

Can I bill an EV charger rough-in with the charger unit and the electrical work as separate items?

Yes. If you are supplying the charger unit, add it as its own line. Add the rough-in labour as a separate line. Add the dedicated circuit breaker and any conduit or wire as individual parts lines. Clients applying for government EV rebates may need an itemized invoice showing the wiring cost on its own line.

Does the invoice handle GST and HST for electrical work across provinces?

Yes. You set your tax rate once in your account. Ontario electricians use 13% HST. Alberta electricians use 5% GST. BC electricians use 5% GST. Quebec uses a combined rate of 14.975%. The invoice automatically calculates the tax amount and shows a clear subtotal, tax line, and total owing.

Can I send an electrical invoice from my phone before I leave the job site?

Yes. InvoicePrepper runs in any mobile browser. No app download required. Build the invoice while you are packing up your tools, download the PDF or email it directly to your client, and drive to your next call. The Pro plan at $9 per month CAD adds your logo and direct email sending from the app.

Electrical Invoices

Panel upgrade. EV charger rough-in. ESA permit. All on one professional invoice.

Electrical jobs produce more line items than almost any other trade. A 200-amp service upgrade alone can have six separate charges: the panel, the meter base, the service wire, conduit, a ground rod, and the ESA permit. InvoicePrepper handles as many line items as the job requires, applies your provincial tax automatically, and generates a clean PDF from your phone before you leave the site.

Start Invoicing Free Free to use. No credit card needed to get started.

How InvoicePrepper works for electricians

It is a web app that runs in your phone or tablet browser. No download, no installation. You fill in a form with the job details, the app builds the invoice and calculates tax, and you get a PDF to send or download on the spot.

1

Fill in every charge

Client name, address, and as many line items as the job needs. Panel, wire, conduit, permit fee, and labour all go on separate lines. A service call might be three lines. A full service upgrade might be eight or nine.

2

Tax calculates itself

Your GST or HST rate is saved in your account. The app applies it to the subtotal and shows the tax amount and total on the invoice. Ontario electricians billing 13% HST never have to calculate it manually again.

3

Send or download the PDF

Download the invoice or use the Pro plan to email it directly from the app with your company logo. The homeowner, property manager, or general contractor gets a professional itemized document before you pull out of the driveway.

Electrician in safety gear working on a power pole

Photo by Anton Dmitriev on Unsplash

Electrician in hardhat at a construction site

Photo by Emmanuel Ikwuegbu on Unsplash

What the invoice looks like

This is a 200-amp service upgrade invoice as it appears when downloaded from InvoicePrepper. The ESA permit is its own line item. Labour and materials are separated. Homeowners who need to submit this to their insurance company or a lender for a home sale get a document that holds up to scrutiny.

Your Electrical Business

[email protected]
(555) 000-0000
Licensed Master Electrician

INVOICE

#INV-0087
Date: May 7, 2026
Due: May 21, 2026

Bill To

Darren Patel

38 Elmridge Dr, Mississauga, ON L5B 2H6

Description	Qty	Unit Price	Amount
Labour, 100A to 200A service upgrade	6 hrs	$125.00	$750.00
200A main breaker panel, 24-space	1	$420.00	$420.00
200A meter base	1	$185.00	$185.00
2/0 aluminum service entrance cable, 10 ft	1	$95.00	$95.00
Rigid conduit and fittings	1	$48.00	$48.00
Ground rod and clamp	1	$34.00	$34.00
ESA permit fee	1	$180.00	$180.00
Subtotal			$1,712.00
HST 13%			$222.56
Total Due			$1,934.56

Rates and permit fees are illustrative. Actual costs will differ by scope and region.

ESA permits and your invoice in Ontario

Ontario electricians are required to pull an Electrical Safety Authority permit for most residential and commercial work. The permit fee is a real cost that gets passed to the homeowner. Listing it as its own line item keeps the invoice transparent, gives the client a record for their file, and protects you if an ESA inspection or insurance claim ever references the work. InvoicePrepper lets you name any line item exactly what it is, so "ESA Permit Fee" appears on the PDF exactly as written.

Job types electricians invoice every week

200-amp service upgrades

The most line-item-heavy job in residential electrical. Bill the panel, the meter base, service entrance wire, conduit, ground rod, and permit separately. Homeowners shopping for a second opinion, submitting for a home sale, or filing an insurance claim need this level of detail in writing.

EV charger rough-in and installation

Demand for Level 2 home charger wiring is growing every season. Bill the dedicated 40 or 50 amp circuit as its own line, separate from the charger unit if you are supplying it. Homeowners applying for federal or provincial EV rebates often need an itemized invoice that shows the electrical rough-in cost on its own line to qualify for the rebate amount.

Pot light and fixture installation

Many electricians quote pot lights at a flat installed rate per fixture. Add each fixture or a total count at the flat rate. If the client supplied their own fixtures, bill labour only. Either way, the invoice handles it without any extra steps. Your licence number and contact details appear on every PDF.

AFCI and GFCI breaker replacement

Arc fault and ground fault breakers are now required by electrical code for many circuits in renovations and new builds. When you are replacing or adding these during a panel job, list each breaker with its location or circuit label. The homeowner gets a written record of exactly which circuits are now code-compliant.

Commercial service calls

Time-and-material billing with a truck charge, hourly rate, and a parts list. Set net-15 or net-30 terms using the due date field. Your invoice list shows which commercial clients have paid and which are still outstanding, without needing a spreadsheet or a separate system to track it.

Frequently asked questions

Can I include my master electrician licence number on every invoice?

Yes. Add your licence number or contractor number in the business details section of your account. It appears on every PDF you generate, which commercial clients and property managers often need for their records.

How do I bill a job that runs over multiple days?

Add each day's labour as a separate line item with the hours worked, or total all labour on one line at the end of the job. Set a due date on the invoice and use net-15 or net-30 for larger jobs billed to a contractor or developer.

Is there a limit on how many line items I can add?

No. Add as many line items as the job requires. A large commercial call might have a dozen parts plus labour, a truck charge, and a permit fee. Every line appears on the PDF with quantity, unit price, and line total.

Do I need to download an app or install anything?

No. InvoicePrepper runs in your phone or tablet browser. Safari, Chrome, or any mobile browser works. Sign in with Google in one tap. No download, no lengthy setup, no credit card required to start using it.

Panel upgrade. EV charger rough-in. ESA permit. All on one professional invoice.

How InvoicePrepper works for electricians

What the invoice looks like

Job types electricians invoice every week

Frequently asked questions

Send your first electrical invoice today